Terms & Conditions - South View Lodges - Exeter, South Devon
CONFIRMATION OF BOOKING: Upon booking your holiday our agreement with you is a legal contract. When a booking is made a deposit is required to confirm your booking. If however you are booking within 8 weeks of your holiday, payment must be made in full when confirming your holiday. Please note your holiday is not confirmed until you have received written confirmation from South view Lodges and we reserve the right to refuse any booking before we have issued the written holiday confirmation form.
Your booking is made as a consumer and you agree neither the company nor owner will accept liability for expenses, costs, losses, claims or other sums that relate to any business however so suffered or incurred by you. You must be over 18 years of age at the time of making your booking.
As soon as you receive the written holiday confirmation form, you must check it carefully. Any errors or omissions must be reported to us immediately.
BALANCE PAYMENT: Upon receipt of confirmation a balance due date will be indicated on this document. This can be paid over the phone using a credit/debit card or by cheque (south view lodges”). Non payment of the final balance prior to the stated due by date will result in the cancellation of the holiday and forfeit of any deposits paid.
CANCELLATION: ‘Cancellation’ means that the property will not be occupied by any members of your party.
CANCELLATION BY YOU: If your holiday is cancelled earlier than eight weeks before the arrival date of the holiday you will be refunded any monies which have been paid towards the holiday, excluding the deposit, within six weeks prior to the holiday you will only be refunded any monies paid toward the holiday (excluding the deposit) if the property can be relet. We shall seek to relet the property at the best possible price but not necessarily at the advertised price. If successful, we will normally return the balance to you within 14 days of the original arrival date. If we are unsuccessful in reletting the property NO monies will be refunded to you.
If the holiday is cancelled due to a disease/pandemic/government restriction, we will reschedule your holiday for another date, we may be able to offer a refund but only if we can claim through our insurance company, If we cant claim through our insurance then we will give you confirmation of this.
If any member of the party staying becomes ill during your stay at Southview lodges we reserve the right to ask you to vactae the property.
ARRIVAL: Your accommodation will be ready for you from 4.00pm on the day of your arrival, unless otherwise agreed in advance. Please do not arrive earlier as your accommodation will not be ready, especially since Covid19 as a lot of extra cleaning procedures will be in place.
DEPARTURE: You should vacate your accommodation by 10am on the morning of your departure. To assist our cleaners, we ask that you leave the property in a clean and tidy condition, we will ask each party to strip all the beds and place all dirty laundry into laundry bags and leave on the patios.
OCCUPANCY: During your holiday the group size should not exceed the maximum number of people the property will sleep according to the details provided for each individual property. If the group size does exceed the maximum number which the property can sleep, then you can be made to leave the property before the end of your holiday. If this does occur then your holiday will be treated as cancelled by you, and you will not be entitled to a refund of monies or compensation. We retain the right to gain access to any property at any time to complete any tasks which we consider necessary. If at anytime you wish to extend your holiday this must be done through our office; however we make no guarantee that the accommodation will be available for any period.
CARE OF ACCOMMODATION: Our accommodations are all lovingly cared for and as a result we ask you to treat the accommodation with respect and leave it tidy. Please report any damage to our office prior to your departure in order for it to be fixed/replaced before the arrival of the next guests. Damage/breakage caused by neglect may be charged for; in these cases we will contact you within 72 hours of your departure. Note that we do not normally charge for minor breakages (i.e. glassware, crockery, etc.) provided that they have been reported to us.
PETS: Pets are only allowed in Kingfisher Lodge and Willow Lodge.
COMPLAINTS: If upon arrival or anytime during you holiday you have any problems or difficulties with your accommodation we must be contacted immediately so that, if possible, appropriate action can be taken during you stay. No complaints will be considered after the completion of your holiday unless they were raised when they arose. While we will make every effort to attend to repairs to properties/furniture/equipment/facilities which may be faulty or fail during your holiday no guarantees will be given and no refunds will be granted should any breakdown occur which cannot be immediately rectified.
LIABILITY: We do not accept liability for damage, loss or injury unless caused by proven negligent act or omission of ourselves, our employees or contractors, whilst acting in the course of their employment. This includes loss or damage to vehicles and their contents, and to the personal possessions you bring with you.
TERMINATION: Southview lodges reserve the right to forthwith terminate any letting in the event that the holiday maker or any part of the holiday makers party cause deliberate or negligent damage to the property being let, behaves in such a way to cause or constitute a nuisance to neighbours or have more people staying in the property that previously stated at the time of booking. In such cases the hirer shall remain liable for the cost of any damage or outstanding rental and shall not be entitled to a refund.
REFUNDABLE SECURITY DEPOSITS: we require a good housekeeping deposit, which is added to the cost of your holiday. This will be returned to you if your accommodation is left in satisfactory condition, within 14 days of your departure. In the event that your accommodation is left in a less than satisfactory condition your good housekeeping/security deposit will not be returned.
PROPERTY INFORMATION: We endeavour to ensure the information we provide is correct, Southview lodges cannot accept any responsibility for any inaccurate, incomplete or misleading information provided either orally or written about any property, its facilities, and or services except in cases of negligence.
FORCE MAJEURE: Compensation payments will not apply where we cannot fulfil our obligations due to circumstances beyond our control. This would mean any event we or the owners cannot foresee with all due care; i.e. riots, war or threat of war, terrorist activity, civil strife, natural or nuclear disaster, industrial dispute, adverse weather conditions,pandemic, fire epidemic or health risk and similar factors beyond our control.
Check in times are strictly after 4pm, if you arrive earlier we cannot guarantee that the lodge or the hot tub will be ready, in some circumstance the hot tub may not be up to temperature until 10pm, this is rare, we try our very best to have them up to temp by 7pm, sometimes there are factors beyond our control
South view lodges issue a full set of terms re the hot tub and these must be adhered to, we cannot accept any responsibility for any accidents that happen if you do not follow our terms.
We are a very peaceful and quiet location, if we feel that guests are making too much noise outside, whether music or loud talking/shouting then we will ask you be quiet out of respect for other guests on site and nature.
If this carries on we reserve the right to ask you to leave.